Privacy Policy
Beetlestone HR – Privacy Notice
Effective Date: 01/01/2026
Beetlestone HR is committed to protecting your privacy and ensuring that personal information is handled safely and responsibly. This Privacy Notice explains how we collect, use and safeguard personal data when you engage with us or visit our website.
1. Who We Are
Beetlestone HR is an independent HR consultancy supporting organisations with people, compliance and organisational solutions.
Data Controller: Beetlestone HR
Contact Email: beetlestone-enquiries@outlook.com
2. What Information We Collect
We may collect and process the following personal information:
- Name, job title and organisation
- Contact details (email address, telephone number, business address)
- Information shared through enquiries or service delivery
- HR-related personal data provided by clients as part of consultancy support
- Special category data where necessary (e.g. health or equality information)
3. How We Use Your Data
We use personal information to:
- Respond to enquiries and provide information about our services
- Deliver HR consultancy and advisory support
- Maintain client relationships and business communications
- Meet legal, regulatory and contractual obligations
- Improve our services and professional offering
4. Lawful Basis for Processing
We process personal data under one or more lawful bases, including:
- Contractual necessity – where processing is required to deliver services
- Legitimate interests – for managing our business and client relationships
- Legal obligation – where required by law
- Consent – where specific permission is required
- Legal claims – where necessary for establishing or defending legal rights
5. Sharing Your Information
Beetlestone HR does not sell or trade personal data.
We may share information only where necessary with trusted third parties such as:
- Professional advisers (e.g. solicitors or accountants)
- Occupational Health, Recruitment and Health & Safety Specialists / providers supporting service delivery
- Regulatory authorities where legally required
All third parties are expected to maintain appropriate GDPR-compliant safeguards
6. Data Storage and Security
We take appropriate technical and organisational measures to protect personal information, including:
- Secure password-protected devices and systems
- Restricted access to confidential records
- Secure cloud-based storage solutions
- Professional standards of confidentiality
7. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes it was collected for, including legal, contractual, or regulatory requirements. Data is securely deleted when no longer required.
8. Your Rights
Under UK GDPR, you have the right to:
- Request access to your personal data
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Object to or restrict processing
- Request data portability
- Lodge a complaint with the Information Commissioner’s Office (ICO)
9. Contact Details
To exercise your rights or raise any queries regarding this notice, please contact:
Beetlestone HR
Email: beetlestone-enquiries@outlook.com
You may also contact the UK supervisory authority:
Information Commissioner’s Office (ICO)
Website: www.ico.org.uk